Privacy Policy

Last updated: 9 June 2026

This Privacy Policy explains how Weapons Down Gloves Up (WDGU, we, us or our) collects, uses and protects personal information when you use this website, contact us, make an enquiry, or interact with our programmes and community work.

If you have any questions about this policy or how we use personal information, contact us at Admin@wdgu.co.uk.

Who We Are

Weapons Down Gloves Up is a community organisation working with young people, gyms, partners and supporters to provide positive pathways through boxing, mentoring, education and employment opportunities. For data protection purposes, WDGU is responsible for deciding how personal information submitted through this website is used.

Information We May Collect

We may collect personal information that you choose to provide, including:

your name and contact details, such as email address and phone number
information included in website forms, emails, phone calls or direct messages
enquiry details about referrals, volunteering, partnerships, gyms, sponsorship, jobs, merchandise or media
information needed to manage programme participation, safeguarding, support, events or community activities
images, video, testimonials or case-study information where you have given permission or where another lawful basis applies
technical information about website use, such as device, browser, pages visited and basic server logs

Please do not send sensitive personal information through the website unless it is necessary for your enquiry.

How We Use Personal Information

We use personal information to:

respond to enquiries and keep in touch with people who contact us
manage referrals, participation, volunteering, partnerships and community programmes
support safeguarding, welfare and participant safety
administer events, jobs, sponsorship, merchandise enquiries and media requests
keep records, monitor impact and report to funders or delivery partners where appropriate
maintain, secure and improve the website and our services
comply with legal, regulatory, safeguarding and insurance obligations

Lawful Basis for Using Personal Information

Depending on the situation, we may rely on one or more lawful bases under UK data protection law, including legitimate interests, consent, contract, legal obligation, and vital interests where safeguarding, welfare or safety requires urgent action. If we rely on consent, you can withdraw that consent at any time.

Children and Young People

WDGU works with young people, so we take extra care with information relating to children and young people. We only collect and use this information where it is necessary, appropriate and lawful, including for referrals, safeguarding, programme delivery, permissions, welfare and support. Where appropriate, we may involve parents, guardians, carers, schools, gyms, partners or safeguarding professionals.

Sharing Personal Information

We only share personal information where necessary and appropriate. This may include sharing with WDGU staff, volunteers, approved gyms, delivery partners, funders, evaluators, professional advisers, insurers, IT and email providers, safeguarding bodies, emergency services, local authorities, schools or regulators. We do not sell personal information.

How Long We Keep Information

We keep personal information only for as long as needed for the reason it was collected, including to respond to enquiries, manage programmes, meet legal or safeguarding duties, resolve issues and keep appropriate records. Retention periods may vary depending on the type of information and the reason we hold it.

Cookies and Website Analytics

At the time this policy was updated, this website does not use non-essential analytics or marketing cookies. The website may use essential technical features needed to operate securely and correctly. If analytics, advertising pixels or other non-essential cookies are added later, we will update this policy and provide any consent options required by law.

Security

We take reasonable technical and organisational steps to protect personal information from unauthorised access, loss, misuse or disclosure. No website or email system can be guaranteed to be completely secure, so please take care when sending information online.

Your Rights

Under UK data protection law, you may have rights to be informed, access your information, ask us to correct or delete it, restrict or object to certain uses, request portability in certain circumstances, and withdraw consent where processing is based on consent. To exercise your rights, contact Admin@wdgu.co.uk.

You also have the right to complain to the Information Commissioner's Office (ICO) if you are unhappy with how your personal information is handled. You can contact the ICO at ico.org.uk.

External Links

This website may link to external websites, social media platforms or partner organisations. We are not responsible for the privacy practices or content of external websites. Please read their privacy policies before submitting information to them.

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will be published on this page.